Administration

Administrative Setup

" There are four Registrars, one is Registrar General, second is Registrar(Vigilance), third is Registrar(Rules) and fourth is Registrar(Inspection).

Registrar General is normally the Senior most District and Sessions Judge in the cadre of Himachal Pradesh Judicial Service who is the Chief ministerial head of the Registry.

The Registrar (Vigilance) is the senior District and Sessions Judge of the Himachal Pradesh High Judicial Service. He is the head of the Vigilance Bureau of the High Court. Registrar (Rules) and Registrar (Inspection) are also from the Himachal Pradesh Judicial Service. Whereas Registrar (Rules) is responsible for processing and framing the Rules qua the Registry of the High Court and Subordinate Courts, besides being the head of the Judicial & Protocol Branches, the Registrar (Inspection) takes care of the monitoring of the Jail Inspection and Court Inspection of the Subordinate Courts to the High Court.

There are three Additional Registrars, one is Additional Registrar (Accounts, Organization & Administration) other is Additional Registrar (Establishment & Library) and third is Additional Registrar (Judicial). There are five Deputy Registrars, one is Deputy Registrar-cum-Special Secretary to Hon'ble the Chief Justice, other is Deputy Registrar (GAD & Computer), third is Deputy Registrar (Organization & Administration), fourth is Deputy Registrar (Estt. Rules and Special Branch) and fifth is Deputy Registrar (Judicial). There are eight Assistant Registrars, one is Assistant Registrar (Rules), other is Assistant Registrar(Judges & Protocol Branches), third is Assistant Registrar(GAD), fourth is Assistant Registrar(Accounts), fifth is Assistant Registrar(Estt.), remaining are Assistant Registrars(Judicial). There are twelve Court Secretaries who have been deployed in the Courts to assist the Hon'ble Judges in the causes/matters listed before each Court. There are twelve Secretaries to Hon'ble the Chief Justice/Judges.

The Administrative and Executive business/work of the High Court Registry has been distributed amongst the Registrars as follow as per Office Order No.HHC/Estt.1(18)/ 78-IX-880-86 dated 9.1.2009 and HHC/Admn.1(18)/78-X-21403-414 Dated 11.8.2009 :-


I. Ld. Registrar General
1.	Overall supervision of the working of the Registry;
2.	Creation of posts of Judicial Officers and staff of Subordinate Courts;
3.	Representations of the Officers and staff of the Registry;
4.	Representations of the Officers and staff of the Subordinate Courts;
5.	Service Appeals;
6.	Preparation of petitions, applications, plaints, replies, written statement etc. in all matters in which High Court is a party;
7.	Departmental examinations of the members of H.P. Judicial Service;
8.	Annual Confidential Reports of the Officers and staff of the Registry;
9.	Conferment of Judicial powers on Officers of the Judiciary and executive Officers;
10.	Matters pertaining to loans and advances for House construction, purchase of cars etc.
11.	Appointment of Oath commissioners in the High Court, State Consumer Disputes Redressal Commission as also all District/Sub Divisional/Tehsil Headquarters etc.;
12.	Disciplinary proceedings against the Judicial Officers, Officers and staff of the Registry;
13.	Grant of annual increment to Class I and II Officers of the Registry;
14.	Signing of nomination Forms of the Officers and employees of the Registry.
15.	Grant of earned leave to Class I Officers of the Registry;
16.	Recruitment and promotion of staff and Officers in the Registry;
17.	Creation of posts of Officers and staff of the Registry;
18.	Forwarding of applications for allotment of Govt. residential accommodation by the officers and officials of the Registry and those of the Subordinate Courts; However, the application for " out of turn " allotment shall be forwarded only after due approval by the committee constituted for the purpose;
19.	Forwarding of applications for allotment of Govt. residential accommodation by Judicial officers on out of turn pursuant to the directions of the Hon'ble Supreme Court in All India Judges' Association case;
20.	Forwarding of a request to the State Govt. for providing new telephone connections for courts and residences of Judicial Officers where the facility does not exist;
21.	According of administrative approval for binding of law books for the High Court & the Subordinate Courts;
22.	Livery articles for Class III and Class IV staff of the High Court;
23.	Grant of licence for running the canteen of the High Court;
24.	Sending of various types of periodical statements of routine nature to the State Govt., Govt. of India and other Bodies, like the Parliament and the State Legislature;
25.	Sanction to purchase furniture, fixtures by the Subordinate Courts upto the limit of Rs.25,000/-;
26.	According of sanction for payment of rent for the accommodation hired for housing the courts;
27.	Forwarding of applications of Class III & IV officials of the High Court for the jobs in other Departments of the Govt./Corporation etc.;
28.	Signing of vouchers regarding deposit/withdrawal of money, award money, compensation etc
29.	Requisitions for judicial records from different courts in the State- sending of records.
30.	To exercise powers to accord permission to Class-III & IV employees of this Registry for prosecution of higher studies.
31.	Matter relating to H.P. State Judicial Academy, Shimla.
32.	Matters regarding advances and withdrawal from GPF in respect of the Officers/Officials of the Registry;
33.	Member of the Project Monitoring Committee to monitor the Computerization proposal of the City Civil Courts in the State Capital;
34.	All other administrative matters not assigned to any other Officer;
35.	All such functions/duties that may be assigned by the Hon'ble Chief Justice/High Court.


II. Ld. Registrar(Vigilance)


1.	Complaints against Judicial Officers, Officers and staff of the High Court;
2.	Processing of requests for advances and withdrawal from GPF received from Judicial Officers ;
3.	Grant of station leave/casual leave to Judicial Officers and permission to make use of ear-marked vehicles by them;
4.	Grant of earned leave to Judicial Officers and making leave arrangements including arrangements for looking after administrative and financial matters of courts during the leave period of Presiding Officers;
5.	Grant of increments to the Judicial Officers;
6.	Computerization of High Court and Subordinate Courts and purchase of Hardware/software and other connected material required for computerization';
7.	Arranging of various Conferences in the State Jointly with the Principal Ministerial Officer of the Hon'ble the Chief Justice's Secretariat;
8.	Organization of functions of the High Court;
9.	Matters pertaining to holding of Circuit Courts by Judicial Officers;
10.	Declaration of Judicial Officers as Drawing & Disbursing Officers in respect of other Courts, during the leave period of Presiding Officers of those other Courts;
11.	General vigilance of the staff of the Registry, particularly with regard to punctuality and regularity;
12.	Enquiries into loss/misplacement of Judicial/ Administrative record of Subordinate Courts and High Court and re-construction thereof;
13.	Judicial work as per powers delegated under Rules and Orders of the High Court;
14.	Recruitment and promotion of Judicial Officers;
15.	Countersigning of T.A. bills/medical re- imbursement bills of members of H.P. Higher Judicial Service;
16.	A.C.Rs. of Judicial Officers, except his/her own;
17.	Pay fixation of Judicial Officers;
18.	Signing of nomination forms of Judicial Officers.
19.	Permission in favour of Judicial Officers to proceed to a different station to conduct a departmental inquiry, or to attend an inquiry as witness or a Court as witness pursuant to notice/summons within the State by performing journey in official vehicle;
20.	All matters pertaining to construction/acquisition of sites/requisitioning of buildings for the High Court/ Subordinate Courts/residences of the Presiding Officers;


III Ld. Registrar (Rules & Protocol)

1.	Framing of all types of rules relating to Judiciary, i.e.High Court Registry and the Subordinate Courts including amendments thereto or review thereof;
2.	Processing of all cases in which administrative approval/expenditure sanction for making spending from S.O.E. (Office Expenses) are required, in respect of the High Court, as also the Subordinate Courts;
3.	All matters pertaining to Judicial Branch;
4.	Protocol and paying personal attention to the matters relating to visit of VVIPs.
5.	Incharge of the High Court Guest Houses/Sessions Houses in the State of Himachal Pradesh for looking after the affairs relating to maintenance, up-keep and furnishing etc.,
6.	Judicial work as per powers delegated under Rules and Orders of the High Court;
7.	Reservation of Guest House/Sessions House;


IV Principal Secretary to the Hon'ble Chief Justice-cum- Ld. Registrar (Inspection)
1.	Overall In charge of the Secretariat of the Hon'ble the Chief Justice;
2.	Control over Secretaries/Court Secretaries (with prior permission of Hon'ble Judge)/Private Secretaries/ Judgment Writers/ P.As. /Stenographers, including assigning of duties and grant of leave to them and making leave arrangements;
3.	All P.I.L. matters;
4.	Opinion/reports received from the Law Commission of India, Ministry of Law, Justice and Company Affairs;
5.	Control & Supervision of Library Branch including purchases of library books for the High Court and the Subordinate Courts.
6.	Processing of periodical statements regarding Jail Inspection and reports regarding inspection of Subordinate Courts by the District & Sessions Judges and also reports regarding inspection of own courts by the Presiding Officers of the Subordinate Courts;
7.	Circulation of Judgments received from Hon'ble Supreme Court as also those of the High Courts which are ordered to be circulated;
8.	Providing assistance to the Hon'ble Chief Justice and Hon'ble Judges in inspection of Distt. and Subordinate Courts;
9.	Monitoring of service of notices received from the Hon'ble Supreme Court;
10.	Overall control and functioning of the Judges Branch;
11.	Permission to use general pool vehicles by the visiting dignitaries, within 50 kms. of Shimla town;
12.	Jail Inspection;
13.	Scrutiny and processing of periodical returns and fixing of targets;
14.	Control and supervision of Library Branch;
15.	Purchase of Library Books for the High Court and the Subordinate Courts.
16.	Matters relating to National Judicial Academy, Bhopal and all other Judicial Academies in the Country except H.P. State Judicial Academy, Shimla;
17.	To authorize the sending of High Court vehicles to Chandigarh for routine repair within the warranty period or for periodical maintenance/check/service by authorized dealers;
18.	To send the staff cars for repairs through private workshops at Shimla;
19.	Fixing/replacement of accessory items in official vehicles of the High Court/Subordinate Courts and replacement of tyres/tubes and batteries;
20.	According of sanction for the auction of the condemned vehicles and unserviceable parts of the motor vehicles including tyres and tubes;
21.	Judicial work as per powers delegated under Rules and Orders of the High Court;


NOTE:


I	In the absence of the Registrar General from the headquarter's, the seniormost Judicial Officer in the Registry may officiate as Registrar General, provided orders to this effect are obtained from Hon'ble the Chief Justice specifically, every time when the Registrar General is absent from the Headquarter's.
II	In the absence of Registrar General, his work will be looked after by the Registrar (Vigilance) and vice versa. Likewise, in the absence of Registrar (Rules), his work will be looked after by the Registrar (Inspection) and vice versa. In case, both the Registrar General and Registrar (Vigilance) are absent on account of leave etc. their work will be looked after by the Registrar (Rules) and in the absence of all the three of them, by the Registrar (Inspection). Similarly, in the absence of both the Registrar(Rules) and Registrar(Inspection), their work will be looked after by the Registrar(Vigilance) and if he is also on leave or unavailable, then by the Registrar General.
III	Items of work/business not covered hereby and assigned to any Officer, including a Judicial Officer posted in the High Court through any previous Office Order, shall continue to be performed by that Officer.
IV	This distribution of work will not affect any left out matter assigned/ distributed through various office orders, from time to time."